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Human Resources Associate (PT)

Position Type Staff
Start ASAP
School Name Stephen Gaynor School
City, State New York, NY 
Posted 10/25/2021


A pioneer in special education, Stephen Gaynor School is an independent, nonprofit Pre-K, Lower, and Middle School for bright students with learning differences. Founded in 1962, Stephen Gaynor School provides a highly individualized educational program in a rich, rigorous, and nurturing environment in which students gain the skills and confidence necessary to learn, grow, and reach their full potential.


Nearly 400 students ages three to 14 attend our school with a range of learning differences, from Attention Hyperactivity Disorder (ADHD) to speech, language, and reading delays such as dyslexia. With more than 50 years of experience in special education and a dedication to continuous improvement, Gaynor has the expertise to help children break down barriers to learning, build self-esteem, and realize academic success.


Our expert staff provides an unparalleled level of personal attention in a nurturing environment allowing students to be academically challenged, yet supported every step of the way.


Children leave Stephen Gaynor School full of smiles and self-confidence, well-prepared for the next step on their educational journey


Opportunity - Human Resources Associate


Position is Part-time, 30 hours per week, 8:30 AM to 2:30 PM


Job Overview:

Support the Director of Human Resources and Talent Management.  The associate will be responsible for the administration of benefit plans, facilitate and assist with payroll, assist with recruitment and coordinating interviews, employee onboarding and offboarding, The Human Resources Associate resolves benefit and payroll-related issues and ensures effective use of plans and positive employee relations. This associate provides administrative support to the human resource function as needed, including record-keeping and file maintenance.  

Essential Functions:

  • Assist the Director of Human Resources in administering benefit plans, including enrollments, plan changes and terminations. Process required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions

  • Reconciles and processes monthly benefit billing for all plans

  • Coordinate annual open enrollment with assistance from broker

  • Assist with preparation of payroll including data entry and completing internal forms

  • Manages the life cycle of employees in the human capital management system.

  • Manage leaves of absences in accordance with state and federal laws and school policy.  Coordinates with payroll for payment of paid-time off and reconciling of wages

  • Resolve escalated employee questions and problems by interpreting benefits plans and procedures; ensure quick, equitable, courteous resolution

  • Oversee the pre-employment background check process for all employees including other ancillary school employees. Verification of I-9’s and fingerprinting

  • Ensure timely compliance of COBRA administration with our third-party administrator

  • Coordinates onboarding and offboarding of employees in accordance with all internal school processes

  • Coordinate enrollments, plan changes and termination of employees for all benefit plans

  • Prepare, collect and organize data reports for annual Business Office audit

  • Ensure compliance with applicable federal, state, and local government regulations and keep abreast of all new legislation and up-to-date legal information posted

  • Updates HR-related content on the school’s online Faculty and Staff Resource Board

  • Support recruitment process and coordinates interviews

  • Support DEI mission and goals

  • Other related duties as assigned


Qualifications & Skills:


  • Bachelor's degree required and 2 or more years of related work experience

  • Working understanding of human resources principles and practices

  • Previous experience in benefits administration and billing

  • Working knowledge of current human capital management software, Paycom preferred

  • Proficient with Google Workspace  & Microsoft Office, Excel, Word, PowerPoint

  • Strong verbal and written communication skills to collaborate, develop partnerships and encourage trust of vendors, supervisors, and employees

  • Ability to prioritize work in a fast-paced, deadline-driven environment; Be a team player and have the ability to work independently

  • Strong organizational skills with the ability to interact effectively with all levels of staff

  • Must maintain a high degree of confidentiality and professionalism with regard to employees and school information

Stephen Gaynor School recognizes our responsibility to create a diverse and inclusive environment that supports and celebrates each individual in our school community. 


Stephen Gaynor School  offers a competitive compensation package and a comprehensive professional development program. Applicants are required to submit a resume and cover letter

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      A 2-Part Series Online via Zoom
      Tuesday, December 7, 2021 and Tuesday, January 4, 2022
      Presenter: Ayo Magwood, Uprooting Inequity LLC
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      Audience: Middle and High School educators, including:  Humanities educators and curriculum/academic deans
      Details and registration here.
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      Online via zoom, facilitated by Jennifer Zwillenberg, Ed.D.

      Audience: Teachers of Writing and Lovers of Children's Literature, gr. K-8

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17 Elk Street (First Floor)     Albany, NY 12207     Tel: 518-694-5500     Fax: 518-694-5501

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