close icon

NYSAIS Sponsors & Exhibitors

NYSAIS facilitates the exchange of information among its schools by holding several signature conferences each year. The NYSAIS Sponsor Program offers businesses the opportunity to participate in and support these professional development networking events for our schools. NYSAIS is happy to introduce a new structure to our sponsor program, outlined below. Thank you for your interest!

Showcase Dates and Audiences*

All showcases will be held at

Mohonk Mountain House, New Paltz, NY

Skip to FAQs

Showcase Date: Monday, March 7th, 2022; (Setup at TBD in the Lake Lounge)

Target audience: Fund Raisers, PR, School Marketing, Alumni/Giving & more

NEIT (NYSAIS Education, Information, and Technology) Conference 2022

Showcase Date: Tuesday, April 5th, 2022 (Setup @ 4:30 p.m. in the Lake Lounge)

Target audience: School Librarians and Technologists. NOTE: Currently seeking vendors with specific emphasis on the library and media sciences

Athletic Directors Conference 2022

Showcase Date: Tuesday, April 26th, 2022 (time and showcase room TBD)

Target audience: School Athletic Directors

Business Affairs Conference 2022 – TABLES SOLD OUT

Showcase Date: Thursday, April 28th, 2022 (UPDATED!! Setup @ TBD PM-ending @4:30 PM. Lake Lounge)

Target audience: School CFOs, CEOs, Top Business Office Administrators

Admissions and Placement Directors Conference 2022

Showcase Date: Thursday, May 5th, 2022 (time and showcase room TBD)

Target audience: School Admissions Directors, Placement Directors, Admissions Office

Diversity Practitioners Conference 2022

Showcase Date: Thursday, May 12th, 2022 (time and showcase room TBD)

Target audience: Diversity Practitioners at Independent Schools

Early Childhood & Lower School Leaders’ Conference 2022

Showcase Date: Tuesday, June 22nd, 2022 (time and showcase room TBD)

Target audience: Lower School Heads of School, Early Childhood Directors

Annual Meeting & Conference for Heads of School 2022

**No Showcase, Sponsors Only** Dates TBD, November 2022

Target audience: Heads of NYSAIS Member Schools Only

Assistant Heads, Division Heads, & After School Directors Conference 2022

Showcase Date: Date time and location TBD, November 2022

Target audience: Assistant Heads of School, Principals of HS, MS, LS, EC, and After School Directors

*Full conference seats are reserved for employees of independent schools. Platinum Sponsors may attend the session they are sponsoring. Exhibitors and sponsors may attend the evening meal of the date of their event. All attendees, regardless of type, are required to have a separate Mohonk reservation, made separately with Mohonk Mountain House

Sponsor Levels and Pricing

Within the Registration form – Choose your primary event, then any add-ons. Add-ons can be skipped if you do not wish to attend other events!

Platinum Level Registration is OPEN

Gold Level Registration is OPEN

Bronze Level Registration is OPEN

Silver Level Registration is OPEN

NYSAIS offers signature conference sponsorships and exhibitor opportunities in the following categories.

  • Admission / Financial Aid Consultation
  • Architecture
  • Business Office Consultation
  • Communications / PR / Marketing
  • Compensation Consultation
  • Culinary
  • Curriculum Development
  • Custodial & Grounds
  • Facilities & Maintenance
  • Financial Services
  • Fundraising
  • Governance Consultation
  • Insurance
  • Organizational Development
  • Retirement
  • Search Consultation
  • Strategic Planning
  • Technology
  • Textiles

Sponsoring and Exhibiting In-person is a Two-Step Process!

Any in-person attendance at Mohonk Mountain House, a resort: A reservation is required to be allowed entrance to the grounds. Exhibitors must have a reservation for Dinner OR an Overnight the night of the showcase. Meal and room reservations are made directly with Mohonk.

Table during Exhibition Night:

  • 1 six-foot draped table during Exhibition Night
  • 2 representatives are permitted into Exhibition Night

Spending of Sponsorship Funds

In general, the Sponsorship Fund supports the professional development of the faculty and staff of NYSAIS schools, ensuring that all schools have access to programs and conferences.

Event Attendance Eligibility Policy

Please see the NYSAIS cancellation policy page for eligibility and cancellation questions.


Representative Limitations

For safety and space reasons, representative attendance is limited to two attendees per table.

Registering for a Level or Event:

Dates – The “Date” of the form states the calendar year. Sponsoring with NYSAIS is a year-long event. You’ll be given the chance to select the event of your choice in the registration form. If you are a Silver-Level Sponsor, your single event will be offered in the form.


Please ship your packages using the following template. Insert the correct company name and event – This will help us make sure your packages arrive at the showcase floor!

Mohonk Mountain House

C/O – _Your Company Name_, _NYSAIS Conference You will be attending_

1000 Mountain Rest Rd

New Paltz, NY 12561

Showcase Day Setup:

Scheduling may vary, but generally, the schedule runs as follows:

4:30 pm – Vendors enter the showcase room to set up

6:30 pm – Cocktails begin in the showcase room

7:30 pm – Dinner begins. Representatives and attendees will eat together. Please leave your table set up and proceed to dinner, then take down materials before returning to your room or leaving the premises.

Session Attendance:

Attendance eligibility – Attendance during conference lectures, sessions, breakouts, and meetings is strictly limited to those attendees who are currently employed at schools. While at Mohonk, you are a Mohonk Guest, and can visit with session attendees during breaks and meals.