NYSAIS Sponsors & Exhibitors

NYSAIS facilitates the exchange of information among its schools by holding several signature conferences each year. The NYSAIS Sponsor Program offers businesses the opportunity to participate in and support these professional development networking events for our schools. NYSAIS is happy to introduce a new structure to our sponsor program, outlined below. Thank you for your interest!

All showcases will be held at Mohonk Mountain House, New Paltz, NY in the Lake Lounge. Generally, setup time will begin at 4:30 P.M. unless otherwise instructed by the venue.

Next Steps: Save the date! See below.

We will soon be sending out an interest form to gauge interest and create invoices for the upcoming 2023 conferences – Tables will sell out fast for some conferences. Email maria@nysais.org with “Add me to the Sponsor list!” in the subject line! *Dates, speakers, schedules, etc. for the full conference for interested Platinum Sponsors can be found here.

*Full conference seats are reserved for employees of independent schools. Platinum Sponsors may attend the session they are sponsoring.

*Exhibitors and sponsors may attend the evening meal of the date of their event.

*All attendees, regardless of type, are required to have a separate Mohonk reservation, made separately with Mohonk Mountain House, either as an Overnight Guest OR a Day Guest. We can also recommend the following off-campus overnight lodging Please request a Day Guest form if you are not an Overnight Guest.

Sponsoring and Exhibiting Steps and Other Important Info

The Venue

Attendance at Mohonk Mountain House, a resort: A reservation is required to be allowed entrance through the gate to the grounds for all attendees. Exhibitors must have a reservation for Dinner OR an Overnight the night of the showcase. Meal and room reservations are made directly with Mohonk.

The Table

Each company will be provided with one six-foot long, white cloth-draped table during Exhibition Night, with the exception of the Heads of School Annual Conference. 

Two representatives are permitted per conference

Spending of Sponsorship Funds

In general, the Sponsorship Fund supports the professional development of the faculty and staff of NYSAIS schools, ensuring that all schools have access to programs and conferences.

Event Attendance Eligibility Policy

Please see the NYSAIS cancellation policy page for eligibility and cancellation questions.

Logistics

Packages: Please ship your packages using the following template. Insert the correct company name and event – This will help us make sure your packages arrive at the showcase floor in time.

Mohonk Mountain House

C/O – _Your Company Name_, _NYSAIS Conference You will be attending_

1000 Mountain Rest Rd

New Paltz, NY 12561

Showcase Day Setup:

Scheduling may vary, but generally, the schedule runs as follows:

4:30 pm – Vendors enter the showcase room to set up

6:30 pm – Cocktails begin in the showcase room

7:30 pm – Dinner begins. Representatives and attendees will eat together. Please leave your table set up and proceed to dinner, then take down materials before returning to your room or leaving the premises.

Session Attendance:

Attendance eligibility – Attendance during conference lectures, sessions, breakouts, and meetings is strictly limited to those attendees who are currently employed at schools. While at Mohonk, you are a Mohonk Guest and can visit with session attendees during breaks and meals.

Sponsor and Exhibitor Services (but not limited to)

Admission / Financial Aid Consultation

Architecture

Business Office Consultation

Communications / PR / Marketing

Compensation Consultation

Culinary

Curriculum Development

Custodial & Grounds

Facilities & Maintenance

Financial Services

Fundraising

Governance Consultation

Insurance

Organizational Development

Retirement

Search Consultation

Strategic Planning

Technology

Textiles