NYSAIS facilitates the exchange of information among its schools by holding several signature conferences each year. The NYSAIS Sponsor Program offers businesses the opportunity to participate in and support these professional development networking events for our schools. NYSAIS is happy to introduce a new structure to our sponsor program, outlined below. Thank you for your interest!
All showcases will be held at Mohonk Mountain House, New Paltz, NY in the Lake Lounge. Generally, setup time will begin at 4:30 P.M. unless otherwise instructed by the venue.
Next Steps: Registrations are OPEN
Please do not register for the Conference as a Professional Learning Attendee.
Registration Deadline – January 15
FAQ’s and Venue Information Below
Availability Update:
Conference | Availability |
Facilities & Operations | Sold Out! – Completed |
Business Affairs Conference | Sold Out! |
Heads Annual Conference ’23 | Platinum only – 1 Available |
All other events (below) | Available |
Tables will sell out fast for some conferences. Email support@nysais.org with further questions or to be added to the contact list.
A paid reservation, Day Guest OR Overnight, is required to be allowed entrance
through the gate to the grounds for all attendees.
Please be advised that Mohonk is a private resort. A reservation is required to get in at the gate. This is a requirement for ALL guests regardless of event or function. Mohonk is currently undergoing construction and the NYSAIS rooming block is extremely limited. Rooming blocks are reserved for registered conference attendees (see eligibility below). If you wish to stay overnight at Mohonk and are a vendor/sponsor, you will need to stay at the full rate. If you are not spending the night at Mohonk, you will still need to pay for your dinner reservation.
Sponsors and Exhibitors must have a reservation for Dinner for the night of the showcase OR an Overnight reservation. Meal and room reservations are made directly with Mohonk. Reservation information is as follows:
To make an Overnight Reservation: Call 845-255-1000, or reserve online
Day Guest Reservation Links (Meal Forms):
Institutional Advancement |
Facilities & Operations |
The Office |
NEIT |
Athletic Directors |
Admissions & Placement |
Diversity Practitioners – Coming Soon! |
Business Affairs Conference |
College Counseling |
Early Childhood/LS |
Heads – Fall ’23 |
AHDHASD – Fall ’23 |
Alternative Hotels:
Here are a few hotel options in New Paltz – Mohonk Day Guest/Meal Reservation Required!
Speaking Roles
Speaking roles are not pay-to-speak. Speaking spots are chosen by separate means and are not determined by sponsoring or exhibiting in any way. Please reach out to support@nysais.org for the method of topic submission. Selections are competitive and are generally made by committees of volunteers.
The Registration Form
The registration form the first step! If your company submits a response your contact may receive an invoice as a way of confirming the offer of a table! Please feel free to submit any comments or questions at the end of the registration form. All available pricing and information is listed on this page, and further questions can be submitted to support@nysais.org. Please always reach out to us with any invoice questions – we are always glad to assist!
The Attendees/Headcount
About a week to 10 days out from the showcase, you’ll receive a list of the attendees, minus their emails, per confidentiality and industry standards. See the chart above for the target audience to aid in your selection of a conference showcase.
Heads of School Annual Conference
The Annual Conference for Heads of School is available for Platinum Sponsorship only and does not have an exhibitor showcase (no tables). If your company decides to attend another conference, the discounted table rate of $1,000 per table is applicable pending table space.
The Table & Setup
Each company will be provided with one six-foot long, white cloth-draped table during Exhibition Night, with the exception of the Heads of School Annual Conference.
Two representatives are permitted per conference
Spending of Sponsorship Funds
In general, the Sponsorship Fund supports the professional development of the faculty and staff of NYSAIS schools, ensuring that all schools have access to programs and conferences.
*Event Attendance Eligibility Policy
Please see the NYSAIS cancellation policy page for eligibility and cancellation questions.
Table sample: We recommend that you keep your setup simple, as you will need to take it down prior to dinner.
Table Placement/#
Tables/floorplans will be finalized on the night of the showcase. The room is limited to 28 tables. We do our best to have a good mix of different kinds of vendors. Every space has its benefits and a good flow of traffic. There will always be someone on-hand to direct you to your table.
Logistics
We have dedicated storage space at Mohonk, so please send your packages early (no timing limit, but within reason), and clearly labeled with the event showcase name and your company name as outlined below.
Pre-mailed Packages: Please ship any packages using the following template. Insert the correct company name and event – This will help us make sure your packages arrive at the showcase floor in time.
After cocktails, please remove all materials to your room or to your car prior to dinner. There is also a post-office on-premises – See the front desk for details.
Mohonk Mountain House
C/O – Your Company Name, NYSAIS Showcase You will be attending
1000 Mountain Rest Rd
New Paltz, NY 12561
Electronics
Mohonk has monitor/tv screen rentals (call Mohonk directly for rentals – 845-255-1000). Please also be sure to bring extension cords, outlet strip, and gaffers tape.
Showcase Day Setup & Tear Down
Scheduling may vary, but generally, the schedule runs as follows:
4:30 pm – Vendors enter the showcase room to set up
6:30 pm – Cocktails begin in the showcase room
7:30 pm – Dinner begins. Representatives and attendees will eat together. Please remove/pack all materials before going to dinner. You may return them to your room, or pack your car before dinner.
Session Attendance:
Attendance eligibility – Attendance during conference lectures, sessions, breakouts, and meetings is strictly limited to those attendees who are currently employed at schools. While at Mohonk, you are a Mohonk Guest and can visit with session attendees during breaks and meals.
Sponsor and Exhibitor Services (but not limited to)
Admission / Financial Aid Consultation
Architecture
Business Office Consultation
Communications / PR / Marketing
Compensation Consultation
Culinary
Curriculum Development
Custodial & Grounds
Facilities & Maintenance
Financial Services
Fundraising
Governance Consultation
Insurance
Organizational Development
Retirement
Search Consultation
Strategic Planning
Technology
Textiles